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Book a Stall


booking form

PLEASE READ THE NOTES CAREFULLY BEFORE BOOKING - THIS IS A LEGALLY BINDING AGREEMENT ONCE SUBMITTED

PLEASE FILL IN THE FORM CAREFULLY

PLEASE NOTE THAT AMENDS TO BOOKING FORMS AT A LATER STAGE WILL BE CHARGED AT 25 + VAT

PLEASE TICK THE 'SPECIAL OFFER' BOX AT THE TOP OF THE FORM IF YOU WISH TO APPLY FOR THE 10% EARLYBIRD DISCOUNT ON YOUR STALLS (BOOK AND PAY BEFORE JUNE 30TH)

PLEASE CHECK AVAILABILITY ON OUR FLOOR PLAN FIRST BEFORE BOOKING

Stalls are now available to independent businesses, charities and organisations, as well as caterers and therapists. Please see Exhibitors Info - Stall Prices for prices.

Please note the following information before booking:

  • All products and information available at the show must be 100% vegan - no animal products are permitted.
  • All bookings are subject to VAT at 20% (unless a registered charity).
  • Please contact the office in advance if you wish to apply for a Small Charity or Small traders pitch. 'Small trader' in this case counts as handmade goods only (like hand made cakes, chocolates), and 'small charity' counts as having volunteer staff only.
  • Please contact the office in advance of booking if you wish to come for ONE DAY ONLY, due to limited availability.
  • All online bookings are binding and all bookings must be paid for in full in advance of the show.
  • Cancellation fees apply - please read our Terms and Conditions first. Please do not book until you are sure you wish to exhibit at this event. Once you have filled in and submitted this online booking form you are subject to cancellation fees should you wish to cancel.
  • To book a stall (or advert/sponsorship), please fill in and submit our online booking form. In the case for stalls, please enter your stall choice preference (first 2 choices) in the space provided. We will do our best to allocate you your first choice but this may not be possible. Corner stalls are Enhanced stalls and are charged at the enhanced rate. Please note that if you complete and submit the booking form, this is a legally binding agreement. Please read our Terms and Conditions before submitting your booking, especially our cancellation policies and interests for late payments.
  • Once we receive your booking form, you are required to pay your deposit traders deposit is 100, charity deposit is 50. We will reserve your stall for 7 working days to allow you time to forward your deposit. Once received, we will add your name to the website on the floor plan and issue you an invoice for the full amount.
  • If we do not receive your deposit within 7 days of your booking, your stall will no longer be reserved. Please note: cancellation fees will still apply if you do not pay your deposit and you wish to cancel. Please note: deposits are non-refundable in any circumstances.
  • Please forward your deposit by BACS to:
    VegfestUK Ltd

    Sort code: 20-13-34
    Account number: 63954706

    or send a cheque to:
    VegfestUK Ltd, Hebron House, Sion Road, Bristol BS3 3BD
  • Balance of payment is due in full by August 31st at the latest.

 

You can email VegfestUK at info@vegfest.co.uk or contact the VegfestUK office during office hours (10am - 6pm) on 0117 9071881.

All stalls include a 1.8m x 0.75m trestle table with each 2m, 3m or 4m frontage. The depth of each stall is 2m. Shell scheme is included at each stall coloured in yellow on the floor plan, but not those coloured in blue. Only areas shaded in green on the floor plan are carpeted.

Electricity is available on request at an extra charge.

Please ensure you are fully insured and in possession of all your legal documents before booking. You will need to forward proof of insurance and health and safety certificates on booking click here for full list of paperwork required.

All prices subject to VAT at 20% (unless a registered charity)

Special Offer

Would you like to take up our earlybird special offer? 10% discount on your stall if you book and pay the full balance before June 30th 2015.

Please note: this 10% earlybird discount applies to stalls only - other add-ons are charged at full prices.

 Yes

Stalls

After selecting your stall, please enter your preference in the A and B boxes in the last column.
e.g.:
A: E13 + E14
B: D12 + D13

 
Small Charities Stall Choice (see floorplan)
2m x 2m open 1 side space only (2 days) £95.00
A:
B:
2m x 2m open 1 side space only (1 day) £72.50 Stall will be allocated
2m x 2m open 1 side with shell scheme (2 days) £150.00
A:
B:
2m x 2m open 1 side with shell scheme (1 day) £100.00 Stall will be allocated
2m x 2m corner space only (2 days) £150.00
A:
B:
2m x 2m corner space only (1 day) £100.00 Stall will be allocated
2m x 2m corner with shell scheme (2 days) £250.00
A:
B:
2m x 2m corner with shell scheme (1 day) £150.00 Stall will be allocated
3m x 2m open 1 side space only (2 days) £150.00
A:
B:
3m x 2m open 1 side space only (1 day) £100.00 Stall will be allocated
3m x 2m open 1 side with shell scheme (2 days) £250.00
A:
B:
3m x 2m open 1 side with shell scheme (1 day) £150.00 Stall will be allocated
3m x 2m corner space only (2 days) £250.00
A:
B:
3m x 2m corner space only (1 day) £150.00 Stall will be allocated
3m x 2m corner with shell scheme (2 days) £295.00
A:
B:
3m x 2m corner with shell scheme (1 day) £172.50 Stall will be allocated
4m x 2m open 1 side space only (2 days) £195.00
A:
B:
4m x 2m open 1 side space only (1 day) £122.50 Stall will be allocated
4m x 2m open 1 side with shell scheme (2 days) £295.00
A:
B:
4m x 2m open 1 side with shell scheme (1 day) £172.50 Stall will be allocated
4m x 2m corner space only (2 days) £295.00
A:
B:
4m x 2m corner space only (1 day) £172.50 Stall will be allocated
4m x 2m corner with shell scheme (2 days) £495.00
A:
B:
4m x 2m corner with shell scheme (1 day) £272.50 Stall will be allocated
 
 
Standard Charities Stall Choice (see floorplan)
2m x 2m open 1 side space only (2 days) £150.00
A:
B:
2m x 2m open 1 side space only (1 day) £100.00 Stall will be allocated
2m x 2m open 1 side with shell scheme (2 days) £195.00
A:
B:
2m x 2m open 1 side with shell scheme (1 day) £122.50 Stall will be allocated
2m x 2m corner space only (2 days) £250.00
A:
B:
2m x 2m corner space only (1 day) £150.00 Stall will be allocated
2m x 2m corner with shell scheme (2 days) £350.00
A:
B:
2m x 2m corner with shell scheme (1 day) £200.00 Stall will be allocated
3m x 2m open 1 side space only (2 days) £250.00
A:
B:
3m x 2m open 1 side space only (1 day) £150.00 Stall will be allocated
3m x 2m open 1 side with shell scheme (2 days) £350.00
A:
B:
3m x 2m open 1 side with shell scheme (1 day) £200.00 Stall will be allocated
3m x 2m corner space only (2 days) £350.00
A:
B:
3m x 2m corner space only (1 day) £200.00 Stall will be allocated
3m x 2m corner with shell scheme (2 days) £450.00
A:
B:
3m x 2m corner with shell scheme (1 day) £250.00 Stall will be allocated
4m x 2m open 1 side (2 days) £295.00
A:
B:
4m x 2m open 1 side (1 day) £172.50 Stall will be allocated
4m x 2m open 1 side with shell scheme (2 days) £495.00
A:
B:
4m x 2m open 1 side with shell scheme (1 day) £272.50 Stall will be allocated
4m x 2m corner space only (2 days) £395.00
A:
B:
4m x 2m corner space only (1 day) £222.50 Stall will be allocated
4m x 2m corner with shell scheme (2 days) £695.00
A:
B:
4m x 2m corner with shell scheme (1 day) £372.50 Stall will be allocated
3m x 3m corner with shell scheme (2 day) £372.50
A:
B:
6m x 2m open 1 side space only (2 day) £450.00
A:
B:
6m x 2m open 1 side space only (1 day) £250.00 Stall will be allocated
6m x 2m open 1 side with shell scheme (2 day) £750.00
A:
B:
6m x 2m open 1 side with shell scheme (1 day) £400.00 Stall will be allocated
6m x 2m corner space only (2 day) £750.00
A:
B:
6m x 2m corner space only (1 day) £400.00 Stall will be allocated
6m x 2m corner with shell scheme (2 day) £1,050.00
A:
B:
6m x 2m corner with shell scheme (1 day) £550.00 Stall will be allocated
 
 
Small Traders Stall Choice (see floorplan)
2m x 2m open 1 side space only (2 days) £195.00
A:
B:
2m x 2m open 1 side space only (1 day) £122.50 Stall will be allocated
2m x 2m open 1 side with shell scheme (2 days) £295.00
A:
B:
2m x 2m open 1 side with shell scheme (1 day) £172.50 Stall will be allocated
2m x 2m corner space only (2 days) £295.00
A:
B:
2m x 2m corner space only (1 day) £172.50 Stall will be allocated
2m x 2m corner with shell scheme (2 days) £395.00
A:
B:
2m x 2m corner with shell scheme (1 day) £222.50 Stall will be allocated
3m x 2m open 1 side space only (2 days) £295.00
A:
B:
3m x 2m open 1 side space only (1 day) £172.50 Stall will be allocated
3m x 2m open 1 side with shell scheme (2 days) £450.00
A:
B:
3m x 2m open 1 side with shell scheme (1 day) £250.00 Stall will be allocated
3m x 2m corner space only (2 days) £450.00
A:
B:
3m x 2m corner space only (1 day) £250.00 Stall will be allocated
3m x 2m corner with shell scheme (2 days) £650.00
A:
B:
3m x 2m corner with shell scheme (1 day) £350.00 Stall will be allocated
4m x 2m open 1 side space only (2 days) £395.00
A:
B:
4m x 2m open 1 side space only (1 day) £222.50 Stall will be allocated
4m x 2m open 1 side with shell scheme (2 days) £595.00
A:
B:
4m x 2m open 1 side with shell scheme (1 day) £322.50 Stall will be allocated
4m x 2m corner space only (2 days) £595.00
A:
B:
4m x 2m corner space only (1 day) £322.50 Stall will be allocated
4m x 2m corner with shell scheme (2 days) £795.00
A:
B:
4m x 2m corner with shell scheme (1 day) £422.50 Stall will be allocated
3m x 3m corner with shell scheme (2 day) £895.00
A:
B:
6m x 2m open 1 side space only (2 days) £595.00
A:
B:
6m x 2m open 1 side space only (1 days) £322.50 Stall will be allocated
6m x 2m open 1 side with shell scheme (2 days) £895.00
A:
B:
6m x 2m open 1 side with shell scheme (1 days) £472.50 Stall will be allocated
6m x 2m corner space only (2 days) £895.00
A:
B:
6m x 2m corner space only (1 day) £472.50 Stall will be allocated
6m x 2m corner with shell scheme (2 days) £1,195.00
A:
B:
6m x 2m corner with shell scheme (1 day) £622.50 Stall will be allocated
 
 
Standard Traders Stall Choice (see floorplan)
2m x 2m open 1 side space only (2 days) £296.00
A:
B:
2m x 2m open 1 side space only (1 day) £172.50 Stall will be allocated
2m x 2m open 1 side with shell scheme (2 days) £395.00
A:
B:
2m x 2m open 1 side with shell scheme (1 day) £222.50 Stall will be allocated
2m x 2m corner space only (2 days) £395.00
A:
B:
2m x 2m corner space only (1 day) £222.50 Stall will be allocated
2m x 2m corner with shell scheme (2 days) £495.00
A:
B:
2m x 2m corner with shell scheme (1 day) £272.50 Stall will be allocated
3m x 2m open 1 side space only (2 days) £450.00
A:
B:
3m x 2m open 1 side space only (1 day) £250.00 Stall will be allocated
3m x 2m open 1 side with shell scheme (2 days) £595.00
A:
B:
3m x 2m open 1 side with shell scheme (1 day) £322.50 Stall will be allocated
3m x 2m corner space only (2 days) £595.00
A:
B:
3m x 2m corner space only (1 day) £322.50 Stall will be allocated
3m x 2m corner with shell scheme (2 days) £750.00
A:
B:
3m x 2m corner with shell scheme (1 day) £400.00 Stall will be allocated
4m x 2m open 1 side space only (2 days) £595.00
A:
B:
4m x 2m open 1 side space only (1 day) £322.50 Stall will be allocated
4m x 2m open 1 side with shell scheme (2 days) £695.00
A:
B:
4m x 2m open 1 side with shell scheme (1 day) £372.50 Stall will be allocated
4m x 2m corner space only (2 days) £695.00
A:
B:
4m x 2m corner space only (1 day) £372.50 Stall will be allocated
4m x 2m corner with shell scheme (2 days) £995.00
A:
B:
4m x 2m corner with shell scheme (1 day) £522.50 Stall will be allocated
3m x 3m corner with shell scheme (2 day) £1,295.00
A:
B:
6m x 2m open 1 side space only (2 days) £895.00
A:
B:
6m x 2m open 1 side space only (1 days) £472.50 Stall will be allocated
6m x 2m open 1 side with shell scheme (2 days) £1,195.00
A:
B:
6m x 2m open 1 side with shell scheme (1 days) £622.50 Stall will be allocated
6m x 2m corner space only (2 days) £1,495.00
A:
B:
6m x 2m corner space only (1 day) £722.50 Stall will be allocated
6m x 2m corner with shell scheme (2 days) £1,795.00
A:
B:
6m x 2m corner with shell scheme (1 day) £922.50 Stall will be allocated
 
Caterers Stall Choice (see floorplan)
3m x 3m space only (2 days) £395.00
A:
B:
3m x 3m space only (1 day) £222.50 Stall will be allocated
3m x 3m with shell scheme (2 days) £495.00
A:
B:
3m x 3m with shell scheme (1 day) £272.50 Stall will be allocated
 

 

Preferred day (for 1 day stalls)

 

Daytime Power

Power rates (for show opening hours only)

Wattage Charged to us Standard traders Small traders & charities Caterers
500W 92.00 92.00 73.60 92.00
1000W 151.50 151.50 121.20 151.50
2000W 233.00 233.00 186.40 233.00
3000W 297.00 297.00 237.60 297.00
4000W 354.00 354.00 283.20 354.00
5000W 455.00 455.00 364.00 455.00
6000W 500.00 500.00 400.00 500.00
8000W 538.00 538.00 430.40 538.00


Please note: power MUST be booked before November 20th 2015 for these rates to apply. If you wish to book power from November 20th 2015 onwards, please get in touch with our contractors GES directly by email at customerservice@ges.com or by phone on 02476 380180.

Please select your power requirements in wattage in the drop-down menu here (maximum is 8kW):

24 Hour Power

Power rates (on for 24 hours overnight)

Wattage

Charged to us

Standard traders

Small Traders and Charities (small / standard)

Caterers

500W

110.40

110.40

88.32

110.40

1kW

181.80

181.80

145.44

181.80


Please note: power MUST be booked before November 20th 2015 for these rates to apply. If you wish to book power from November 20th 2015 onwards, please get in touch with our contractors GES directly by email at customerservice@ges.com or by phone on 02476 380180.

Please select your power requirements in wattage in the drop-down menu here (maximum is 1kW):

 

Lighting

Fitting Price (£)  
General Purpose Adjustable Spotlight 52.00
50W Low Voltage Spotlight 57.00
4ft Track + 3 x Adjustable Spotlights 136.00
300W Sunfloods 91.00
300W Sunfloods on Extended Arm 101.00
5ft Fluorescent Fitting 53.00

 

Storage

Standard Storage £75 / sqm (with pallet)

 

Stallholders description

Enhance your presence at the event with a 50 word description and your logo and link added to the website and into the programme. (Please email 50 words and hi-res logo by July 15th 2015 to info@vegfest.co.uk)

On Website and in Programme

£50

 

 

Event Programme Adverts

(prices are for finished print-ready artwork only)

(20,000 copies B5 full colour, 5,000 printed & 15,000 online)

1/4 Page £140  
 
1/2 Page £255  
 
1 Page £450  

 

E-bulletin inserts

(80 words + link + logo)

1 Inserts £55  
 
2 Inserts £95  
 
6 Inserts £225  

 

Website Adverts

(each advert consists of 4 images, 125 x 125 each in pixels, on every page of website)

Regular

£125 (includes design fee)  

 

Sponsorship Packages

Show Sponsor £5,000  
 
Extra Large Sponsor £3,000  
 
Large Sponsor £2,000  
 
Medium Sponsor £1,000  
 
Supporter £500  
 
Well-wisher £250  
 

 

VAT

VAT @ 20% will be added to all prices, unless you are a registered charity.

Registered Charities are exempt from paying VAT – please include your Registered Charity number here if applicable:

 

Invoicing Details (For invoicing only, not for publication)

Please include your Company/Organisation name and contact details:

Company Name

Contact Name

Web address

Email address

Telephone number (office)

Telephone number (mobile)

Postal Address

 

If you're programme details are the same as your invoice details - click here.

Programme details (for publication on website and in programme)

Company Name

Contact Name

Web address

Email address

Telephone number (office)

Telephone number (mobile)

Postal Address

 

Exhibits

Let us know in the box below what you will be exhibiting at the event.

Show Special - For Visitors

We are encouraging all our stallholders to do a really impressive 'show special' which will be listed on the website and in our programme. This is to encourage more people to come and shop at the show! Please describe your show special here - max 20 words.

Please note: you MUST include a money off/special offer with this to be included on the website and in the programme - general stall descriptions will not be published.

Example: 'Yaoh - Buy One Get One Free on all our hemp products - visit our stall both Saturday and Sunday.'

I have read the Terms and Conditions and agree to abide by them

 

 

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